Accreditation software for eventsEverythingin its place.
Your event is unique, and so are the processes that work for you. We are here to build our system component by component to fit how you work. Our specialists will work with you to sharpen your accreditation process, from your accreditation portal to your emails, automated workflows and pass designs.
From £950 or $1,200 per event
- Amara OseiApproved
- Kenji TanakaSubmitted
- Marcus FeldtDraftSubmitted
- and 8 more
- Pass issued NC26-TO-017 · FOP CR · valid 9 to 12 July
- Email queued to marcus@westvale.org: Your pass is approved, with the confirmation letter attached
- Text sent to the team manager: Marcus Feldt is approved for the Championships
- Pass drawn from your design and queued at the desk printer
- Let throughMain gate · Field of play · on a steward's phone
What one press writes on the record, in the order it happens.
A custom-built portal for you. People apply for themselves and upload their own documents, or a team manager applies for the whole team.
The thirteenth request is refused by the quota, not by you. Whoever is applying reads why at ten at night instead of emailing you.
When the question arrives in August, the answer is already on the record: who approved it, when, and every scan since.
From the first application to the gate.
One system holds who is coming, who approved them, what they may enter, and the pass in their hand. A junior tournament, a national championship, a festival or a race weekend: the steps are the same, and every screen uses your own categories and wording.
People and teams apply on your portal
Anyone applies for themselves, or a club, broadcaster or supplier applies for its people against its quota, with the photos and documents.
You approve, and the rules are enforced
A request moves through your own approval steps. Nobody without a current check is approved, and nobody holds two passes at once.
The pass prints from your design
With the photo, the zones and a code, on your card printer or as a PDF for the print shop. The desk can see who has collected theirs.
The gate checks on any Android or iPhone
A steward points a phone at the pass and gets green or red, with the holder's face to check against the person in front of them.
One pass, as the office sees it: its status, who it's for and the checks they hold, whether it has been printed and collected, and the zones it opens.
The workflow runs itself.
Every step you do by hand today, between an application arriving and a pass being collected, becomes a rule: when this happens, do that. Written as plain sentences. We build them with you at setup; after that, you change them yourself.
- One approval issues the pass, emails the letter and texts the team manager
- A request that breaks a rule is refused before it reaches you, with the reason
- Try a rule on a real record and see exactly what it would do before you switch it on
- Rules can run on a clock too: a reminder two weeks before, a report every Monday
The system says no, so you don't have to.
The rules you set are checked on every request, every pass and every scan, whoever is pressing the button. Nobody argues with a greyed-out option.
The check
A pass can require a current check: a safeguarding certificate, a licence, an induction, a briefing. Somebody whose check lapsed on Tuesday is not inside on Saturday.
The quota
Every team, outlet and supplier has its own number of places. Once they're gone, the next request stops there, and you can give one club more without changing anyone else's.
One per person
One person cannot hold two live passes, and a duplicate request is refused before it reaches you. A lost pass is replaced in a minute, and the old code is refused at every gate from that moment.
Written down
Every approval, change and scan, with who did it and when, kept on the record it's about, so a decision never has to be pieced together from an inbox.
Your colours, from the first page to the last pass.
A public site for your event on your own domain, a portal where the teams apply, emails from your own address and a pass from your design. To the teams, the broadcaster and the board, everything carries your name.
The event's site
A countdown, the programme, the venue, the partners and the forms, built with you from your brand and published on your own domain.
Their pass, on their phone
Each person signs in to see their own pass, its status, and what to bring. A team manager applies for everyone they look after, and can give only the zones you allow.
Emails and the pass
Received, approved, changes needed, your pass is ready: from templates in your brand, with the letter attached. The pass prints from your own design.
Green or red, on any phone.
Any phone's camera reads the code and says allowed or refused, by zone and by day, with the face on the screen and a reason the steward can read out when it's red. Every scan is kept for movement tracking or post-event analysis.
- Works on the phones your stewards and volunteers already carry
- Once-a-day passes and expiring passes, enforced at the door
- Each door checks only the zones behind it
Start from what you already have.
Last year's spreadsheet, the form you copied, the pass you printed: send them over. We build your categories, your approval steps and your rules from them, import your data once, and walk your team through it. Day one is not a blank screen, and a spreadsheet comes back out whenever you want one.
- Week 1We learn your eventA call, last year's spreadsheet and the pass you printed.
- Week 2We build it for youYour categories, approval steps, emails, pass and portal, with your data imported once.
- Week 3You try it with usWe walk your team through it and change whatever doesn't fit.
- OpenApplications openTeams, outlets and suppliers apply for their own people on your portal.
- EventSupport on the dayPrint day and gate day, with support that already knows your event. Not a ticket queue.
The rest of the event, in the same system.
Training before the day, volunteer shifts, AI that does the reading, payments and reports. None of it is an add-on or a second login, and all of it is in the price on the page.
Training before the day
Films, reading and a short quiz on your portal. Passing is a check a pass can ask for.
Volunteer shifts
Places by role, booked on your portal, with a queue that fills a place given back.
AI that does the reading
Photos and passports checked on upload, forwarded emails turned into changes, questions answered with a chart.
Documents that expire
Passports, visas, licences and certificates, with a reminder before each runs out.
Payments
Charge for a pass or an application on your portal, straight to your own Stripe account.
Reports
Live charts of applications and passes by club or category, for the board or the office wall.
The price is on the page.
Flat, per event, by how many people you accredit. No quote, no per-pass pennies, no seat licences. Every feature, AI included, and setup from what you already have.
A regional championship, a junior tournament, a conference or a one-day event.
Start with this oneMost championships and festivals: teams, crew, officials, media and volunteers.
Start with this oneA multi-sport games, a large festival or a major championship. Priced to sit under most purchase-order limits.
Start with this oneFor an organiser who runs more than one event a year.
Talk to usEvery plan has every feature, AI and setup. What each plan holds, and the small print
Security you can hold us to.
Passport numbers, dates of birth and background checks are what an accreditation system holds. How we handle them is written into the agreement you sign, and set out in full for whoever reviews it.
Hosted on Amazon Web Services
In London as standard, or the region you choose, in data centres certified to ISO 27001 and SOC 2. Encrypted throughout, behind a firewall, with every backup copied to a second region.
Kept apart
Your records are separated from every other organisation's in the database itself.
An agreement with every customer
A data processing agreement, signed before your data arrives.
Yours to take away
Export your records as a spreadsheet whenever you want.
Tell us about your event.
A few lines are enough. If you'd rather talk first, say so and we'll call you, or email hello@bluebric.com.
What happens next
- 1We reply within one working day
From hello@bluebric.com, with times for a first call. We never add you to a list.
- 2A call about your event
Who comes, how they apply and what the pass carries. Bring last year's spreadsheet if you have one.
- 3Your plan, in writing
The order form and the data processing agreement to sign before any data arrives, and a setup timed back from your event's date.
Thank you.
We reply within one working day, from hello@bluebric.com, with a date for the first call.